Purchasing Specialist
New Hudson, MI
Full Time
025PRCSPC0524
Entry Level
General Summary:
The Purchasing Specialist is responsible for the accurate and timely processing of purchasing requisitions. This role also supports broader purchasing operations which include, but not limited to, order follow-up, expediting, returns processing, and internal ticket management.
Essential Job Functions:
Knowledge, Skills and Abilities Required:
The Purchasing Specialist is responsible for the accurate and timely processing of purchasing requisitions. This role also supports broader purchasing operations which include, but not limited to, order follow-up, expediting, returns processing, and internal ticket management.
Essential Job Functions:
- Review requisitions for purchased materials and convert requisitions into purchase orders in a timely and accurate manner.
- Utilize vendor portals/systems to enter purchase orders and acquire pertinent information.
- Evaluate purchases for applicable special pricing agreements to ensure orders are entered and executed at the correct pricing.
- Solicit and evaluate supplier quotations for pricing and delivery to fulfill purchasing requirements.
- Review vendor acknowledgments and enter relevant information into the system; identify and resolve any discrepancies promptly.
- Proactively monitor open orders to ensure on-time delivery, working closely with suppliers to address delays and mitigate supply disruptions.
- Respond to purchasing-related inquiries and service tickets submitted through the internal ticketing system
- Maintain the integrity of purchasing data by updating vendor records, item master information, and pricing details
- Collaborate with internal teams, including customer service, sales, accounting, and operations, to support purchasing workflows and resolve order-related issues.
- Analyze cost discrepancies between purchase orders and supplier invoices; determine root causes and recommend appropriate payment action
- Facilitate vendor returns relating to non-conforming material and standard returns.
- Ensure all purchasing activities comply with internal controls and company policies
- Participate in departmental projects, initiatives, and meetings that support broader purchasing and supply chain objectives.
- Perform other related duties and special assignments as required to support departmental and organizational needs.
- Provides and supports a positive work environment.
- Responsible for profitability of company and attaining goals and objectives set forth by the Board of Directors.
- Participates in corporate on-boarding and orientation programs.
- Performs other duties as assigned or requested.
Knowledge, Skills and Abilities Required:
- Associate's degree minimum required (will consider equivalent work experience.
- Previous administrative support experience preferred.
- Good PC skills (Windows Environment Preferred).
- Strong detail orientation.
- Solid research and resourcing skills.
- Organizational skills required to prioritize, plan and coordinate work activities and resources in area of responsibility.
- Interpersonal skills necessary to effectively communicate with associates, customers, business partners and management team.
- Demonstrated teamwork approach with superiors, peers and subordinates utilizing skills in oral communication, active listening, written and oral directions and cooperating with and assisting others when needed.
- Normal business office environment with regular (up to 100% of work time) exposure to noise, dust, office equipment and supplies.
- Physical dexterity needed to bend, stretch, lift and reach.
- Ability to sit or stand for extensive periods throughout the day.
- Ability to perform basic office tasks using standard office equipment.
- Ability to use a keyboard and computer.
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